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Sanity Savers For A Stress Free Environment

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lexamen
Title:
Sanity Savers for a Stress Free Environment

Word Count:
646

Summary:
Try these 35 sanity savers to create a stress free environment so you will become more productive in your home and work.


Keywords:
time management, save time, stress, stress-free, sanity, productivity, business, balance, email, paperwork, work environment, stress free environment


Article Body:
Email

  • Only check your emails twice a day – don’t respond each time you receive an email it wastes too much time!

  • Set up folders for your inbox so you can ‘electronically’ file your emails when you have completed them.

  • Set up rules within your email so messages are automatically filed for you to read later.

  • Use colour coding so you can quickly glance over your inbox and see which messages are important.

  • When you have read an email and actioned it – delete it.

  • Remove yourself from ezines or electronic newsletters you don’t read.

  • Set up spam filters on your email.

  • Create an email signature with your contact information so it automatically sends your details with your email.

  • Leave an ‘out of office’ message if you are away from your desk for more than 24 hours.


  • Phone Calls
  • Record a voicemail to notify callers you will call back within 24 hours.
  • If you are busy all day, change your voicemail message to let callers know you will call them back the next day.

  • Include your email address in your voicemail for all phones so people can email you instead of leaving a message.

  • Avoid calling businesses between 10 AM – 2 PM as people are in meetings or at lunch.

  • Turn off your mobile phone if you are working on an important project.

  • Divert your desk phone to your mobile if you leave the office to avoid checking two voicemail systems.

  • Use the lift as your guide for turning your mobile on and off. When you are getting into a lift for a meeting, turn your phone off. When you leave the meeting to return to the foyer – turn your mobile on. This avoids the embarrassment of your phone ringing in an important meeting.


  • Filing
  • If you hate filing, allocate 15 minutes to do your filing every Friday afternoon. Whatever is left over can wait until the following Friday.

  • Label the outside of filing cabinets for quick reference.

  • File your manila folders in drawer alphabetically to help you find things quickly.

  • Use a label maker to keep your files tidy and easy to read.

  • Use coloured manila folders for different projects i.e. blue for staff, purple for projects, pink for personal etc.



  • Desk Management
  • Get rid of your in-tray – it is a holding area for paper. If you have to have one, put it out of your line of sight so you don’t get distracted looking at it all day.

  • ·
  • Remove all unnecessary files and paper off your desk to avoid feeling overwhelmed.

  • Keep your desk clear so you can focus on the task in front of you.


  • Reading
  • Create a reading file and every journal and ‘FYI’ document you receive, pop in the file and read once a week.

  • If you catch public transport to work carry your reading file with you so you can maximise your travel time.


  • General
  • Get a cleaner for your house – pay someone else so you can enjoy your weekends.

  • Use couriers for odd jobs instead of spending your time driving and parking.

  • Order groceries and fruit online and have them delivered.

  • Stick a ‘No Junk Mail’ sign on your letterbox to avoid rubbish.

  • Open your mail over a bin so you can toss what you don’t need
  • Read your mail with a pen and make note on each document what action is required.

  • Pay your bills online to avoid cues and wasting your lunch times.



  • lexamen
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    BONUS : Secrets on how to make memory better

    It will start with some small incident like forgetting the birthday of a colleague. Then you will start to forget the birthdays of people close to you. After that, it will be the turn of the directions to your favorite restaurant and then god forbid, you will forget your own keys inside your home. We all suffer from moments of forgetfulness but sometimes, things go worse that you find ways to make your memory better.

    Although we are not all blessed with a photographic memory, there are ways to at least improve what we are given and make us a little less forgetful. This is especially true with people who are already growing older. As we age, the neurons in our brains also age. Some die while others perform slower than usual. This is why people who are older have faultier memories than their much younger counterparts.

    But hey, as mentioned, there are ways to improve memory. Here are some of them:

    1. Use visuals or sounds
    Depending on what kind of learner you are, people can either use visuals and sounds to remember something. For instance, if you are trying to remember a to-do list, all you need to do is stare at the paper and you will be able to see in your mind the list. There are people however who need to hear the list of their to-dos before they can remember everything that they have to do. To find out which technique will work for you, try remembering how you memorize in school. Do you read the words silently or read them out loud?

    2. Use associations
    Our brains also need help when it comes to remembering things. The easier we make the remembering task for the brain, the better it will be able to remember the information. This is where associations come in. Associating information with things that we already know or things that we can see is a technique that has been utilized in improving memory. For instance, have you heard of mnemonics? When memorizing a set of words, we often take the first letter of that word and then form a sentence or words from those letters. Associating the word that we are trying to memorize with the first letter makes it easier for our brain.

    3. Visualize it
    Do you ever wonder why photographic memory is the term use for people with really excellent memory? This is because people who really memorize well or have great memories do not see one item or one information when committing them to memory. They see a picture of the words in group. For instance, a person with a grocery list will usually memorize the items one by one but people who learned to improve their memories will memorize it as a whole. They will look at the list and visualize it as a whole until they can see the list in their mind’s eye.

    4. Eat right
    Another important way to improve memory is to check what you eat. Your diet will factor a lot in your ability to memorize things. Eating nutritious foods will help your brain perform better and faster. This is especially true when eating known brain foods like tofu, milk and fish.

    There are many ways to make your memory better but the most important thing is to commit to the task and promise to improve it no matter what.
    lexamen
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