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Stress Management For Event And Meeting Planners
Stress Management for Event and Meeting Planners
Word Count:
774
Summary:
Event and Meeting Planners experience stress on a daily basis. This article provides practical, easy tips that can immediately be put to use by the reader. It presents the opportunity for the reader to shift perspective and experience relief just from the words on the page. These stress relievers not only create a balanced and more enjoyable life, they also result in more successful business outcomes.
Keywords:
Event and Meeting Planners, stress management, stress management articles
Article Body:
Copyright 2006 Erika Trimble
Are you living your life controlled by the tyranny of the urgent?
The work of event and meeting planners may be considered either stressful or energizing, depending on how well you handle the fast paced and demanding environment of these industries.
In my research, I found that some of the biggest stress factors in any event and meeting planners job include:
* Juggling workload
* Saying no when too many programs are going on at a time
* Clients leaving things to the last minute
* Suppliers responding in a timely fashion
* Balancing one client over another
* Finding staff resources at the last minute
* Managing clients expectations
* Needing more time!
In my work as a business coach and entrepreneur, I discovered the nine most common stress relievers, which can be effectively used to create a balanced and more enjoyable life for event and meeting planners.
1. Relieve stress with exercise. I now imagine you saying you just dont have the time to fit it in. Bear with me here.
Lets look at a specific example you can relate to. The first thing most planners do when presented with a new proposal is break it down into different components and create timelines for each component. You can do the same for this stress relieving strategy create time for exercise and build it into your weekly schedule. One way some planners do this is enroll in a class at a defined time, while other planners calendar in their fitness each week along with their other commitments.
You will have more energy, a brighter mind, and more creative problem solving.
2. Take breaks to think and take stock of your situation. When you do this you will be able to assess what is truly critical in the moment and reorient yourself to concentrating your energy where you are most effective. As planners you will always have multiple and minute details to consider in creating the perfect event or meeting. Rather than just getting through what is directly in front of you, take the time to manage your time.
3. Take small periods of silence and solitude during the day, especially when you feel overwhelmed with problems and responsibilities. Feeling overwhelmed is not an uncommon feeling for planners. When you take even five minutes of solitude at such times, you will be amazed how your ideas flow and how the answers to your questions pop up.
4. Develop a long term perspective by taking the future into consideration with every decision you make in the present. Then do more things that have greater long-term value to you and your business. Whether you are a planner working for a company or own your own business, your daily priorities are the same: move the company forward, increase profitability, build strong relationships, attract new customers, and bring value and good service to existing clients.
5. Manage unexpected demands. I recognize that it is not always possible to organize your work to minimize surprises and problems as a planner, in spite of your best efforts. You can control your response to an unexpected demand by determining how you will accommodate it, and when you will accommodate it. Sometimes clients simply want to know they have been heard and their request will be taken care of.
6. Become a student of time management. Take tips from the time management gurus on how to increase your consciousness about your habits, and develop the skills to better manage yourself. Commitment to time management is a commitment to being more successful.
7. Take charge everything you are, or ever will be, is entirely up to you. While there will always be days in the life of a planner when it may be necessary to work long hours to meet a time crunch, these times ought to be the exception rather than the rule. If you find yourself always racing to meet deadlines, it is a clear sign that you need to look at how you are managing your activities and your time.
8. Simplify by asking yourself several times in a day how you can simplify a situation or make your day easier. We tend to see things in the most complex way, and youll be surprised at the power in thinking of ways to make your life easier.
9. Remember how you want to be perceived personally and professionally. Is this as a frantic, chaotic person, or someone in charge who is a great problem-solver? Your coworkers, industry peers, suppliers, and clients can, and will, hold you accountable for how you spend your time.
As simple as these strategies for stress management are, they are truly remarkable in their results.
BONUS : Title:
Stress Management For Mature Students
Word Count:
1447
Summary:
Stress can affect professionals of all ages, in all business sectors, and, because of the additional pressures and workload, it can also be a threat to those who are studying by distance learning.
Keywords:
stress,distance learning,courses,business,management,HND,HNC,marketing,dms,project management,foundation,postgraduate,cms
Article Body:
Most mature students who are studying for a professional qualification, or taking a course to improve their knowledge of a specialist area, do so whilst still continuing with their full-time employment, or running their own business. This inevitably adds another pressure to what is already a busy life, at work and at home. Most professionals take distance learning courses which they have to study at home, and this reduces the time that they can spend with their partner, or family, and reduces relaxation time away from the workplace. Added to this, most courses and qualifications have coursework, assignments, possibly examinations all with time deadlines and quality targets that must be achieved. As a result, the studying, in itself a very worthwhile personal development activity, can cause some students to suffer adversely from stress.
What is stress? Is it always damaging?. Stress can be very damaging and can be very difficult to deal with.
Despite the overuse of the word by the many thousands who are not genuinely stressed, when a person is genuinely suffering from stress, it is a damaging and dangerous condition to be in, and action is essential.
Stress is pressure caused by the effect on ourselves that we experience as a result of interacting with our environment, for example our workplace, colleagues, our family, our partner, social friends, and the activities that we are involved in, such as projects at work, social activities, and study activities. There can be positive and negative stress.
Positive stress can help us to achieve our goals, complete a project successfully, make effective changes to our working or personal lives. The pressures of taking on new challenges and activities, but being successful in them, can be motivating and result in feelings of excitement and fulfilment.
Negative stress is caused by the pressures around an individual becoming overwhelming, and then potentially damaging. Once the pressures become too intense, then the fear of failing and not coping add further pressures. This type of stress affects people in a negative, often harmful manner. Negative stress can result in our feeling frustration, resentment, anger, worthlessness, and despair, as well as causing a range of physical problems.
Why does stress affect different people in different ways? It is now accepted that stress affects different people in different ways. Pressures that can become too much for some people can be absorbed relatively easily by others. The reasons for this are many. One is basic personality differences, where one person sees the pressure as a challenge to overcome, whilst another will have doubts about their ability to cope, and see the same pressure as threatening. A related, reason for this apparent difference is that the more positive person has been better trained, or had previous experience to draw on, whilst the negative person is facing this pressure for the first time, or has had a bad experience of it previously. Another reason is undoubtedly the complexity of the environment that surrounds each person. When an individual has most areas of their lives running smoothly then the pressure from a single event or area of their lives can often be managed without difficulty. The same event can be overwhelming for an individual who has many difficult situations current in their lives, which are already putting them under considerable pressure the last straw effect.
How can you tell if you are suffering from Stress? Thats sometimes difficult, but if you are: feeling depressed
prone to outbursts of anger, feeling helpless and unable to cope, hate the thought of going in to work falling seriously behind with work or study deadlines, having difficulty concentrating, constantly in conflict with colleagues or your partner, eating too much, or drinking too much, experiencing headaches, muscular or chest pains, stomach troubles, losing interest in study or social activities that previously excited you finding that colleagues or family are expressing concern, the chances are that you are stressed. If you are, there is a strong chance also that you have other problems too, as the negative effects of stress can cause physical and mental problems to arise, if the stress is not addressed.
What can I do to manage my Stress?. Stress can be effectively recognized and managed. The key is to understand our own signs of stress, select a few appropriate techniques to manage that stress, and then consistently use those techniques. One common characteristic of those who manage stress successfully and positively is that they all view stress, pressures, complexity, as an area of their lives that have to be managed, and they take defensive action if the pressures build to unreasonable levels.
If you are suffering from stress, take action! Now! Dont wait a moment longer take action. Here are 25 ways in which you can manage stress more successfully. They are not in order of priority but are offered as suggestions that can help you to prevent stress from damaging your life.
Recognise that stress may be affecting you or could do in the future, talk to someone you really trust face to face, or by telephone, letter, or even email, take time out to play a sport, entertainment, family activity, with friends,exercise on a regular basis it helps manage and prevent stress becoming a problem, eat a balanced diet whenever possible, get plenty of sleep this helps you stay fresh and gives you more energy during the day, avoid self-medication with nicotine, alcohol, too much coffee or tranquillisers, try doing something for others colleagues, friends, family, partner, take one thing at a time when possible if not, dont take on too much at the same time,
try to avoid unnecessary conflict, at work, home, and socially, develop a hobby or interest as a counter-balance to stressful pressures, dont let work or family commitments become an addiction, dont feel guilty about taking time out for yourself you are important too, don't put off relaxing - use a relaxation stress reduction technique daily, know when you are tired and do something about it take a break, don't be afraid to say No! You wont be respected if you say Yes but then make mistakes, delegate responsibility and or tasks where possible and appropriate, manage your time better - you need a system that works for you, not against you, plan ahead for workload and social activities to prevent too much pressure building up, draw up an Action Plan to tackle the causes of your stress, stress is not usually caused by a single, large, problem - break it down into smaller pieces and deal with them individually,
set realistic targets most stress causes are complex and cannot be eliminated immediately, accept that some things you cannot change accept them or change direction to avoid them, when you are successful in making positive changes, even small ones reward yourself, be pleased with your achievement, and be realistic about achieving perfection none of us will ever be perfect.
Mild, manageable, stress helps us to achieve our time deadlines, get to appointments on time, remember important dates, and get those last minute details worked out on a project that is due tomorrow, perform to the best of our ability, and produce high quality work. This is usually not what causes us to become "distressed" to suffer negatively from stress. Sometimes too many minor stresses build up to create an unhealthy level of stress. What would, individually, be manageable, combines to become unmanageable and stressful. For example, more and more overlapping work activities, with impending time deadlines and high quality targets, building up to the point where it is not possible for the individual to manage it all. At other times, sadly, we will experience events that in themselves result in exceptionally high levels of stress - such as the loss of a loved one, losing a job, or the ending of a relationship. Adding a course of studies to the mix of pressures that affect mature, working professionals, can raise stress levels to a high or potentially damaging level. Being aware of the dangers of negative stress, and how to manage stress, is essential. It is one of the many skills that is required by individuals aiming for successful personal and career development.
As the demands on professionals increase, in terms of performance in the workplace, having to show evidence of continuous personal development activity, and having to balance these with the demands of home and social lives. The key to success is to recognise that Stress can be a dangerous enemy, to learn about it, and to find ways to manage it effectively. By taking preventative action, using some of the recognised stress management techniques, stress can usually be managed successfully.
Stress Management For Mature Students
Word Count:
1447
Summary:
Stress can affect professionals of all ages, in all business sectors, and, because of the additional pressures and workload, it can also be a threat to those who are studying by distance learning.
Keywords:
stress,distance learning,courses,business,management,HND,HNC,marketing,dms,project management,foundation,postgraduate,cms
Article Body:
Most mature students who are studying for a professional qualification, or taking a course to improve their knowledge of a specialist area, do so whilst still continuing with their full-time employment, or running their own business. This inevitably adds another pressure to what is already a busy life, at work and at home. Most professionals take distance learning courses which they have to study at home, and this reduces the time that they can spend with their partner, or family, and reduces relaxation time away from the workplace. Added to this, most courses and qualifications have coursework, assignments, possibly examinations all with time deadlines and quality targets that must be achieved. As a result, the studying, in itself a very worthwhile personal development activity, can cause some students to suffer adversely from stress.
What is stress? Is it always damaging?. Stress can be very damaging and can be very difficult to deal with.
Despite the overuse of the word by the many thousands who are not genuinely stressed, when a person is genuinely suffering from stress, it is a damaging and dangerous condition to be in, and action is essential.
Stress is pressure caused by the effect on ourselves that we experience as a result of interacting with our environment, for example our workplace, colleagues, our family, our partner, social friends, and the activities that we are involved in, such as projects at work, social activities, and study activities. There can be positive and negative stress.
Positive stress can help us to achieve our goals, complete a project successfully, make effective changes to our working or personal lives. The pressures of taking on new challenges and activities, but being successful in them, can be motivating and result in feelings of excitement and fulfilment.
Negative stress is caused by the pressures around an individual becoming overwhelming, and then potentially damaging. Once the pressures become too intense, then the fear of failing and not coping add further pressures. This type of stress affects people in a negative, often harmful manner. Negative stress can result in our feeling frustration, resentment, anger, worthlessness, and despair, as well as causing a range of physical problems.
Why does stress affect different people in different ways? It is now accepted that stress affects different people in different ways. Pressures that can become too much for some people can be absorbed relatively easily by others. The reasons for this are many. One is basic personality differences, where one person sees the pressure as a challenge to overcome, whilst another will have doubts about their ability to cope, and see the same pressure as threatening. A related, reason for this apparent difference is that the more positive person has been better trained, or had previous experience to draw on, whilst the negative person is facing this pressure for the first time, or has had a bad experience of it previously. Another reason is undoubtedly the complexity of the environment that surrounds each person. When an individual has most areas of their lives running smoothly then the pressure from a single event or area of their lives can often be managed without difficulty. The same event can be overwhelming for an individual who has many difficult situations current in their lives, which are already putting them under considerable pressure the last straw effect.
How can you tell if you are suffering from Stress? Thats sometimes difficult, but if you are: feeling depressed
prone to outbursts of anger, feeling helpless and unable to cope, hate the thought of going in to work falling seriously behind with work or study deadlines, having difficulty concentrating, constantly in conflict with colleagues or your partner, eating too much, or drinking too much, experiencing headaches, muscular or chest pains, stomach troubles, losing interest in study or social activities that previously excited you finding that colleagues or family are expressing concern, the chances are that you are stressed. If you are, there is a strong chance also that you have other problems too, as the negative effects of stress can cause physical and mental problems to arise, if the stress is not addressed.
What can I do to manage my Stress?. Stress can be effectively recognized and managed. The key is to understand our own signs of stress, select a few appropriate techniques to manage that stress, and then consistently use those techniques. One common characteristic of those who manage stress successfully and positively is that they all view stress, pressures, complexity, as an area of their lives that have to be managed, and they take defensive action if the pressures build to unreasonable levels.
If you are suffering from stress, take action! Now! Dont wait a moment longer take action. Here are 25 ways in which you can manage stress more successfully. They are not in order of priority but are offered as suggestions that can help you to prevent stress from damaging your life.
Recognise that stress may be affecting you or could do in the future, talk to someone you really trust face to face, or by telephone, letter, or even email, take time out to play a sport, entertainment, family activity, with friends,exercise on a regular basis it helps manage and prevent stress becoming a problem, eat a balanced diet whenever possible, get plenty of sleep this helps you stay fresh and gives you more energy during the day, avoid self-medication with nicotine, alcohol, too much coffee or tranquillisers, try doing something for others colleagues, friends, family, partner, take one thing at a time when possible if not, dont take on too much at the same time,
try to avoid unnecessary conflict, at work, home, and socially, develop a hobby or interest as a counter-balance to stressful pressures, dont let work or family commitments become an addiction, dont feel guilty about taking time out for yourself you are important too, don't put off relaxing - use a relaxation stress reduction technique daily, know when you are tired and do something about it take a break, don't be afraid to say No! You wont be respected if you say Yes but then make mistakes, delegate responsibility and or tasks where possible and appropriate, manage your time better - you need a system that works for you, not against you, plan ahead for workload and social activities to prevent too much pressure building up, draw up an Action Plan to tackle the causes of your stress, stress is not usually caused by a single, large, problem - break it down into smaller pieces and deal with them individually,
set realistic targets most stress causes are complex and cannot be eliminated immediately, accept that some things you cannot change accept them or change direction to avoid them, when you are successful in making positive changes, even small ones reward yourself, be pleased with your achievement, and be realistic about achieving perfection none of us will ever be perfect.
Mild, manageable, stress helps us to achieve our time deadlines, get to appointments on time, remember important dates, and get those last minute details worked out on a project that is due tomorrow, perform to the best of our ability, and produce high quality work. This is usually not what causes us to become "distressed" to suffer negatively from stress. Sometimes too many minor stresses build up to create an unhealthy level of stress. What would, individually, be manageable, combines to become unmanageable and stressful. For example, more and more overlapping work activities, with impending time deadlines and high quality targets, building up to the point where it is not possible for the individual to manage it all. At other times, sadly, we will experience events that in themselves result in exceptionally high levels of stress - such as the loss of a loved one, losing a job, or the ending of a relationship. Adding a course of studies to the mix of pressures that affect mature, working professionals, can raise stress levels to a high or potentially damaging level. Being aware of the dangers of negative stress, and how to manage stress, is essential. It is one of the many skills that is required by individuals aiming for successful personal and career development.
As the demands on professionals increase, in terms of performance in the workplace, having to show evidence of continuous personal development activity, and having to balance these with the demands of home and social lives. The key to success is to recognise that Stress can be a dangerous enemy, to learn about it, and to find ways to manage it effectively. By taking preventative action, using some of the recognised stress management techniques, stress can usually be managed successfully.
